Find out about your legal obligations in the collection and use of personal data of people taking part in activities.
Data Protection Guidance for Clubs & Coaches
The Data Protection Act 1998 (DPA)
Organisations have legal obligations when it comes to the collection and use of personal data provided by people taking part in activities. The DPA sets out the key principles for the storage and use of information relating to individual people (eg. a person's ull name, address, date of birth, National Insurance or NHS number, reports referring to the individual etc.). Compliance with the DPA is not only a legal requirement; there are also good management reasons for adhering to its principles.
For example, using out-of-date or inaccurate data could result in complaints, or failing to follow correct procedures when processing or storing information could have serious consequences.
Principles of the DPA
There are eight data protection principles. Personal data should be:
- fairly and lawfully processed
- processed for limited purposes
- adequate, relevant and not excessive
- accurate and up to date
- not kept for longer than necessary
- processed in line with your rights
- not transferred to other countries outside the European Economic Area without adequate protection
For more detailed and indepth information the following websites may help you to find the information that you need.
- Registration forms and surveys
- Club membership forms
- Storing and using contact details
Running Sports - Data Protection Guidance for Sport Providers
Information Commissioner's Office
The above information is provided as a basic guide and signposts to organisations with the appropriate level of expertise that can offer guidance and support in this particular area of legislation. BADMINTON England or its staff cannot accept any liability for any loss arising as a result of reliance upon the information contained herein. Readers are advised to obtain professional advice on an individual basis.